Hall Rental Agreement

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TOWN OF MORNINGSIDE
6901 AMES STREET, MORNINGSIDE, MARYLAND  20746
      Phone:   301- 736-2300            Fax:     301- 736-7440 

MEETING ROOM RENTAL AGREEMENT (Maximum Number of People – 70)

NAME:  _______________________________________               PHONE:  ___________________________

ADDRESS:  _____________________________________________________________________________

WORK:  __________________________  CELL:  ______________________  FAX:  ____________________

DATE:  _____________________   START TIME:  _________ am/pm     END TIME:  ___________ am/pm

PURPOSE OF EVENT:  _____________________________________   NUMBER OF PEOPLE:  _________

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Use of this Facility is restricted to the HALL, KITCHEN and RESTROOMS.  The premises are being rented in an “as is” condition and the Town is not making any representation as to the suitability for use of the facility for any event.  Renter shall not make any permanent changes or modification to any parts of the facility.  The closet next to the kitchen is off limits.  No one is permitted access to any of the offices without permission.

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HALL RENTAL HOURS (DEPENDING ON EVENT) CAN START FROM 11 AM AND END BY 11 PM.  A $250.00 DEPOSIT PAID IN ADVANCE (CASH OR MONEY ORDER ONLY) IS REQUIRED TO HOLD THE ROOM.  THERE IS A TWO (2) HOUR RENTAL MINIMUM.  $50.00 PER HOUR RENTAL FEE FOR MORNINGSIDE RESIDENTS AND $80.00 PER HOUR RENTAL FEE FOR NON-RESIDENTS. THE ROOM RENTAL INCLUDES 1 HOUR OF SET-UP AND 1 HOUR OF CLEAN-UP TIME AT NO CHARGE.  IF ALCOHOL IS SERVED AN ADDITIONAL $45.00 PER HOUR IS REQUIRED FOR THE SERVICES OF A MORNINGSIDE POLICE OFFICER (2 HR MINIMUM).  NOTE:  If alcohol has been served without the authorization of the Town, the event will be charged an additional forty-five ($45.00) dollars an hour from start to the end of event.

THE ROOM RENTAL FEE MUST BE PAID IN FULL (CASH OR MONEY ORDER ONLY) PRIOR TO THE EVENT.  A KEY TO THE BUILDING WILL NOT BE ISSUED UNTIL THE ROOM RENTAL HAS BEEN PAID.  KEYS MUST BE PICKED UP BEFORE 5PM ON FRIDAY IF YOUR EVENT IS BEING HELD ON THE WEEKEND.

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If the Clean-up is completely satisfactory, (sweeping, tables-chairs-countertops wiped off, mopping, kitchen area, bathrooms, hallway and outside areas cleared of food & debris) and no damages exist, trash has been deposited in the dumpster by the police station, the $250.00 deposit will be returned to the Renter within five (5) business days.  There will be an initial charge of $50.00 plus depending on the extent of any clean-up requiring the services of Town employees in or outside the building, including disposal of trash.

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  1. There will not be any assignment or sublease of this Agreement in any manner.  The Renter signing this rental agreement must be on site for the duration of the event, including setup, actual event and clean-up. 
  2. A Town Official and the Renter will do a walk through checking for damage and cleanliness before and after the event.  The Renter will be held liable for all damages not noted by the Town Official and the Renter prior to the event.
  3. If there are damages caused at the Renter’s event and the cost to repair said damages exceed the deposit, a bill for the remaining amount will be presented to the Renter for payment.
  4. No admittance fees may be charged to attend events.  The meeting room cannot be rented for the purpose of selling goods and/or fundraising except by non-profit organizations pre-approved by the Town Council.
  5. If the renter fails to cancel their event at least ten (10) business days prior to the date of the event, they shall forfeit one-half ($125.00) of the deposit.  If they cancel their event less than ten (10) business days before the event then the entire deposit of $250.00 is forfeited.

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IF THIS AGREEMENT IS VIOLATED IN ANYWAY, ALL DEPOSITS SHALL BE FORFEITED

 

MEETING ROOM RENTAL AGREEMENT (pg 2)

 

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The person(s) renting the Morningside Municipal Meeting Room as per this agreement shall note that neither the Town of Morningside, nor any of its employees or officials, is or will be liable for any injuries and/or other claims arising from the use of this building, grounds and facilities.  Renters and guests shall indemnify and hold harmless the Town and any of the Town’s Representatives from any and all liability from any and all cost including personal injury and/or property damages.

 

 

 

_____________________________                                                  _____________________________             

            Renter                                                                                    Town Official

 

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Check List                                          Before Event                                     After Event

 

Trash Emptied                                                _____   _____                                     _____   _____

 

Kitchen Acceptable                            _____  _____                                     _____  _____

 

Main Room Acceptable                     _____   _____                                     _____   _____

 

Men’s Room Acceptable                    _____   _____                                     _____   _____

 

Women’s Room Acceptable              _____   _____                                     _____   _____

 

Chairs & Tables Acceptable              _____   _____                                     _____   _____

 

Notes:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

Deposit Paid:______________________

 

Room Rental Paid:____________________

 

Key Picked-Up:____________________      Key #:____________________  I understand that I am responsible for the replacement value of $150.00 for this key should it become lost or damaged while in my possession.  The cost of the key will be deducted from the security deposit.

 

Key Returned:____________________

 

Deposit Returned:____________________

 

 

(Last updated 5/17)